Meticulous care is taken every step of the way, right from the initial event concept – developed and decided together with
the Client – setting out the underlying strategy and goals. The same meticulous attention is given to all organizational
aspects because good end results depend on the success of all the previous steps. Nothing is left to chance. All processes
put in place are carefully monitored. This includes the services provided by the organizing secretariat, translation services,
hostesses, interpreters and allied equipment, audiovisual services, hotel and travel bookings, as well as social events.
Our work is supported by a team of qualified, motivated and continuously updated event planning professionals.
Staff training aims to motivate, update and develop professional skills with a view to ensuring constant
top-quality service delivery, whatever the event in hand.
Many years’ experience in medical and scientific congress management means the co-founders have a sound ability to
‘diagnose’ an event management requirement, putting in place a series of seamless operations to deliver a stated
goal. This sort of organization requires:
- Reliable specialist multilingual personnel of proven experience;
- A dedicated account team responsible for each operational phase - on site throughout the
event, and on hand at all
times (the Client is always given a mobile phone contact number for any necessity);
- A regular flow of reports and statistics to monitor progress.
We at Ad Arte are aware that technology is key in successful event communication. We have made considerable
on office technology and installed a sophisticated management software system for all back office activities
event planning and organization. Our software system plays a fundamental role in processing conference
and collection of scientific papers and helps relieve the organizational secretariat from data entry work and make
communication with all stakeholders (Clients, participants, sponsors, reviewers, authors, etc.) easier and more
At the event venue, we make a point of working with professional technical partners for the installation of multi
projection systems, multimedial screensavers, multilayer digital graphic mixers and dynamic congress APPs for
smartphones and tablets.